Accounts Assistant

Carlton Forest Group

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The Accounts Assistant – Purchase ledger provides administrative support to the Accounts Manager / Group Management Accountant by undertaking all Purchase Ledger tasks and creditor ledger management along with supporting analysis and trend tracking, in addition the role will also deal with other clerical tasks such as typing, filing, making phone calls and dealing with suppliers and internal departments. The position consists of the maintenance, reporting and management of the company’s creditors and as such is predominantly focused on Purchase Ledger.

The role specifically is based on processing all the companies purchase orders, invoices and expenses, assisting with cash management and bank reconciliations as part of the finance team.

Key Responsibilities

  • Daily posting of purchase invoices across all companies/inter-companies
  • Analysis of certain Creditors
  • Management of Aged Creditors
  • Monthly orders – stationary / cleaning / diesel as and when required
  • Statement Reconciliations
  • Management of Monthly Supplier Payment Runs, setting BACS payments on bank
  • Reconciliation & Posting of all company credit cards and expenses
  • Preparation of nominal codes for the Accounts manager / Group Management Accountant such as Prepayments/Accruals
  • Management of PAYE & Pension Payments
  • Raise and match PO’s & Delivery Notes to purchase invoices
  • Cashflow maintenance with direct debits, standing orders any adhoc payments
  • Travelling to bank with cheques paying in and getting cash out
  • Post duties and shopping for general cleaning & office supplies
  • Distributing purchase invoices for signing if no PO’s to relevant people
  • Manage all the disputes with purchase invoices
  • Understanding of cashflow reconciliation for cover of daily cash tasks
  • General office tasks – filing/phone calls/reception
  • Completion of ad-hoc work as specified by the Senior Management Team
  • Participate in meetings as required
  • Attend training as required
  • Any other duties as may be assigned from time to time

Qualifications / Experience Required

  • Knowledge of accounting terminology / systems / rules and regulations
  • Proficient in all Microsoft Office packages but mainly Excel
  • Previous Purchase Ledger experience is essential
  • Attention to detail and analytical skills
  • Ability to work with autonomy and as part of a team

To apply please email your CV to: info@carltonforestgroup.com

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